PRIVACY POLICY

As of November 23, 2021

Empolis is the operator of this website and considers it 

important to protect the personal data of all partners and 

follows the guidelines of the European General Data Protection Regulation (GDPR) and the new German Federal Data Protection Act (BDSG). 

This privacy policy informs

you about how we handle your information when you visit our website. 

  

Privacy Policy Responsibility:  

Empolis Information Management GmbH (“Empolis” hereinafter) 

Europaallee 10  
67657 Kaiserslautern  
Germany  
Telefon: (+49) 0631 68037-0  
Telefax: (+49) 0631 68037-77  
E-Mail: info@empolis.com 

STORAGE AND PROCESSING OF PERSONAL DATA

When this site is accessed and used, we record connection-related data (date and time of the visit, IP address used, browser type and operating system, pages visited and the referring site) as 

well as device data. 

When you register with the site, we collect your title or form 

of address, first name, last name, street address and contact data (e-mail address, telephone number). This data is only requested and stored when you ask us to send 

you informational material or demos, for example, or register 

for our newsletter (more details below). 

Cookies

Cookies are stored on your computer so that we can collect statistics involving the information mentioned above, including which pages were visited, whether documents were downloaded and, if so, which ones. Personally identifiable information is not stored in this context. You can easily delete cookies from your computer at any time.

Newsletters and webinars

To manage our newsletters, we use MailChimp and Active 

Campaign. Our agreement with these US-based companies includes data privacy clauses that are standard in the European Union. You can easily cancel your subscription to the newsletter at any time using the link at the end of every e-mail. The associated data are then deleted. 

We analyze the click rates for the newsletter in order to make 

future articles more interesting for our subscribers. The data you provide for the newsletter subscription is not 

combined with other data. 

To organize and conduct webinars, we use the tools 

GoToWebinar and LogMeIn. Our agreements with these US-based companies again include data privacy clauses that are 

standard in the European Union. The data collected in this context is deleted when the webinar 

is over, unless you have granted us permission to continue 

using it, or consent to such use was given in a different context (newsletter, business relationship). 

USE AND DISCLOSURE OF PERSONAL DATA

Empolis uses your data to supply or provide access to the 

information desired and to evaluate the statistics described 

above for the purpose of providing content on our pages that matches your interests. 

We do not disclose your personal data to third parties, nor do we use it for any other purpose. 

Empolis employeesare required to maintain 

the confidentiality of your data. IT service providers commissioned by us, as well as our 

own employees, are contractually obliged to abide by the law 

in dealing with your data and to maintain the confidentiality 

of your data. We adhere strictly to the data use and processing 

laws and regulations dictated by the BDSG and DSGVO. 

YOUR RIGHTS

You have according to. Art. 16 DSGVO the right to request the completion of the data 

concerning you or the correction of incorrect data concerning you. 

You are free to decide which information you provide to us. 

If your data has changed or if you wish to change it, 

you can inform us by sending an email to info(at)empolis.com so that we can correct the data accordingly.   

In addition to this right of rectification, you have a right of 

access to how and whether we process your data in question, in accordance with Art. 15 DSGVO.  

You have the right to request that data in question be deleted without undue delay in accordance with Art. 17 DSGVO or, alternatively, to request restriction of the processing of the data in accordance with Art. 18 DSGVO.  

Furthermore, you have the right to revoke given consents 

according to Art. 7 (3) DSGVO with effect for the future. You may object to the future processing of data relating to you at any time in accordance with Art. 21 DSGVO. (see below), a right to erasure, rectification and opposition. These result from the articles 15 – 18 DSGVO.   

Consents already given for the storage of personal data can be 

revoked by you at any time.   

Should you wish to lodge a complaint, a complaint must be lodged with the competent supervisory authority. 

 

Image processing of event photos and videos  

By participating in an event (co-)organized by Empolis, you agree that recordings (in particular photos and videos) of you during the event may be made and possibly published (e.g. on websites, social media channels, in flyers, in event apps, etc.). Portrait photos will not be published; these are generally shots in which the audience and participants can be seen as “standers-by” or shots that show several participants (e.g., during an exchange).  

If you would like to have individual shots or scenes, in which you can be seen, deleted, please inform the 

organization team and/or photographer/videographer 

during the event or contact us via email at info@empolis.com 

to do so. Please note that deletion may not be possible in certain cases (especially in the case of video recordings of 

lectures or print materials that have already been printed). In such cases, however, we will endeavor to find a joint solution.  

  

Access from the United Kingdom 

Currently, personal data of users from Northern Ireland and the United Kingdom Great Britain will continue to be processed in accordance with the GDPR guidelines and the TTDSG. According to the first draft of the European Union adequacy decision, the use of personal data in compliance with the GDPR is permitted.  

INFORMATION COLLECTED AUTOMATICALLY

Google Analytics

This website uses Google Analytics, a Web analytics service of Google Inc. (“Google”). Google Analytics utilizes so called cookies, text files that are stored on your computer and make it possible to analyze your use of a website. The information generated by the cookie regarding your use of our website is generally transmitted to and stored by a Google server in the United States. If IP anonymization is activated on this website, Google will first convert your IP address to a shortened, anonymized version within the member states of the European Union or in other member countries of the European Economic Area. Only in exceptional circumstances will the full IP address be sent to a Google server in the United States and shortened there. On behalf of the operator of this website, Google will use this information to analyze your use of the website for the purpose of compiling reports of website activities and providing additional services related to the use of the website and the Internet for the website operator. The IP address transmitted by your browser in the context of Google Analytics will not be combined with other data stored by Google. By adjusting your browser software settings, you can prevent cookies from being saved on your computer. If you do this, however, note that you will not be able to make full use of all of the website’s features. Furthermore, you can prevent the cookie data regarding your usage of the website (including your IP address) from being recorded and processed by Google by downloading and installing the browser plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=en 

More information about the terms of service for Google Analytics and data privacy can be found at http://www.google.com/analytics/terms/us.html or at

 https://support.google.com/analytics/answer/6004245?hl=en. Please note that on this website, Google Analytics code has been supplemented with “gat._anonymizeIp();” to 

ensure an anonymized collection of IP addresses (IP masking). 

We also utilize Google Analytics for statistical analysis of the data from AdWords and the DoubleClick cookie. If this is not desired, you can 

disable this usage with an opt-out here (http://www.google.com/settings/ads/onweb/?hl=en). 

Source: www.datenschutzbeauftragter-info.de 

We also use Google’s remarketing function. This allows us to play out personalized ads based on the 

interests you have shown on our website on suitable 

advertising spaces on other websites. For more information, see the Google Privacy Statement. You can prevent interest-based advertising by installing this browser plugin

  

YouTube 

Some of our websites contain embedded YouTube videos. The operator of the corresponding plugins is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, United States (hereinafter “YouTube”). When you visit a page with the YouTube plugin, a connection is established to the servers of YouTube. In the process, certain information about which pages you visit is transmitted to YouTube. If you are logged into your YouTube account, YouTube can attribute your surfing behavior to you personally. You can prevent this by logging out of your YouTube account beforehand. 

When a YouTube video is launched, or a page with an embedded YouTube video is visited, YouTube uses cookies to gather information about browsing habits. 

More information about the purpose and scope of this data 

collection and how the data is used by YouTube can be found 

in the data privacy policy of parent company Google. There, you will also find more details on your rights and the settings available to you to protect your privacy (https://policies.google.com/privacy).   

The legal basis for the integration of YouTube into our websites and the associated transfer of data to Google is your consent (Article 6(1)(a) GDPR). 

When a YouTube video is viewed, a connection to Google is established automatically. 

If you have deactivated cookies for the Google advertising program, you won’t receive cookies of this kind when viewing YouTube videos either. However, YouTube uses other cookies to store non-personal usage information. If you’d like to prevent this, 

you must block the storage of cookies in your browser. 

More information on data protection at YouTube can be found in the privacy policy of the company at:

https://www.google.de/intl/en/policies/privacy/

 

Any personal data collected is provided by you voluntarily, based solely on your consent. If you block access to your browser, some features or functionality of websites may be restricted. 

Source: www.activemind.de 

 

Hootsuite 

We manage our social media channels using Hootsuite, 

HootSuite Media Inc, 37 Dunlevy Ave, Vancouver, BC, Canada V6A 3A3. Hootsuite makes it possible to manage social media channels, schedule, publish and analyze posts. The channels of the different services can be tracked within 

Hootsuite to monitor discussions on the social web about our company, services and products that are 

relevant to us. 

Hootsuite processes data uploaded by users on social media channels or shared and made public by sharing and liking posts. Further information as well as the currently applicable privacy policy of Hootsuite can be found at https://hootsuite.com/de/legal/privacy. 

 

Social media, further links

We use social networking platforms such as Facebook, Twitter, Xing, LinkedIn, YouTube etc. to inform you about our company, our products and services and to get in touch with you. Automatic links to these platforms are not available on our website. 

Some platforms are located outside the EU, which means 

that your data will also be processed in these countries, where a comparable level of data protection cannot always be assumed. AThis usually includes so called cookies, which these platforms store on the user’s computer in order to create and process profiles. 

On those platforms and other third party websites, the data protection guidelines and information of the respective platform providers apply. The legal basis for data processing of user data is our legitimate interest in information and communication with you according to Art. 6 (1) f DSGVO. 

If you have any questions regarding this processing, please

contact the platform operator directly. The following links will help you with information and, if necessary, with a planned objection. 

 

Facebook 
Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland 
(joint processing of personal data pursuant to Art. 26 DSGVO) 
https://www.facebook.com/about/privacy 

 

Instagram 
Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland 
http://instagram.com/about/legal/privacy 

 

YouTube / Google (Maps) 
Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, 
(for Google Maps, joint processing of personal data pursuant to Art. 26 DSGVO) 
https://www.google.de/intl/de/policies/privacy 

 

Twitter 
Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, Ireland 
https://twitter.com/de/privacy 

 

LinkedIn 
LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland 
https://www.linkedin.com/legal/privacy-policy 

 

XING 
XING SE, Dammtorstrasse 30, 20354 Hamburg, Germany 
https://privacy.xing.com/de/datenschutzerklaerung 

 

Vimeo 
Vimeo, Inc., 555 West 18th Street, New York, New York 10011 
https://vimeo.com/privacy 

SECURITY

We take every precaution to protect your personal data against loss, 

destruction, falsification, manipulation and unauthorized access. 

We comply with the European and the German laws and regulations concerning data privacy. 

All of our (public) website traffic is encrypted with HTTPS/SSL. The certificate that confirms the identity of the web server for this 

purpose is issued by an independent third party. 

The certificate can be called up by clicking on the padlock icon in the address bar of most browsers. 

CHILDREN

We urge all parents and guardians to teach their children to 

use safe and responsible practices when on the Internet. 

Minors should not enter or transmit personal data without the 

consent of their parents or guardiansWe verify that we do not knowingly collect personal data from minorsnor do we use 

such data in any way or disclose it to third parties without authorization. 

LINKS TO OTHER WEBSITES

The present privacy policy applies to the website of „Empolis Service Express“ (www.service.express), a product of Empolis Information Management GmbH, Kaiserslautern. The web pages that make up this site may contain links to other sites outside of Empolis Information Management GmbH that are not subject to our privacy policy. We recommend that you read the privacy policies carefully when visiting linked web pages.

CONTACT

If you have questions regarding the processing of your personal data, please contact our data protection officer:
Empolis Information Management GmbH

Data Protection Officer

Elke Deus
Meisenstraße 90
33607 Bielefeld
E-Mail: datenschutz@empolis.com

Upon request and in accordance with valid law, we will inform you in writing as to whether Empolis Information Management GmbH has collected personal data related to you through this website and, if so, what that data consists of. Please note that we need proof of your identity when you request information.

CHANGES TO THIS PRIVACY POLICY

The version of our privacy policy that is currently in effect is published at this address. Older versions are retained and can be provided as necessary.